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What to Consider When Leasing a Copy Machine for your Office Needs If you no longer have any other choice but to get a new copy machine for use in your office, you should know that the best decision you can make is leasing one. However, leasing a copy machine isn’t as easy and straightforward as you believe it is. Obviously, there are certain factors you need to consider so that you’ll end up choosing a copy machine that will improve your productivity and efficiency in the office. So, it makes sense to consider these things first before you sign a contract to lease an office copy machine: 1 – Cost Comparison
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There is no denying that the price of leasing a copy machine is the one you consider to be the most important factor to give weight to. This is because most offices, including yours would want to save on expenses as much as possible to cover other operational costs. However, do not just pick the cheapest offer out there because you might end up leasing a copier that doesn’t really address your needs for it.
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2 – Copying Speed If your office needs a copy machine that can produce large volumes in the shortest time possible, it means you need one that has enough speed. If your copying needs are moderate, a copier that can produce 25-40 pages per minute is sufficient; but if you need to do large volumes all the time, be sure you choose one that can copy at least 45 pages per minute. It’s obvious though that for a copier with better speed, you may have to pay a heftier price tag. 3 – Compatibility Issues Back in the early days when people started leasing copiers, compatibility wasn’t really a big deal. But today, the level of sophistication for these machines could means that your existing software and network might not work with the copy machine you’re planning to lease. Therefore, don’t forget to figure out if your current system is possible to integrate with the new office equipment. Obviously, you need to move on to the next option if it doesn’t fit. 4 – Customer Support You do have to understand that even if you lease the most expensive and fanciest office copy machine, it still will experience troubles and issues later, especially with continuous use. In line with this, it means you can’t just lease a copy machine without first determining if it comes with customer support. Support means having someone to call to whenever the machine breaks down or has some kind of trouble. At the end of the day, the decision to opt for copy machine leasing is most likely brought by the fact that your office does not have enough money to purchase a new copier, at least for now.